Why Should Office Workers Use Excel?

Microsoft Office Suite is probably a familiar name for every office workers, given that we use Microsoft Word on a daily basis to type everything, from short memos to important forms. Apart from Word, which should be the main reason why you hear about Microsoft Office in the first place, Excel is also a really cool tool which helps you a lot on your daily office tasks. Although Excel is considerably more difficult to use than Word, the benefits that it offers to office workers are immense. Here are some reasons why you should consider using Excel for your daily office tasks.

Excel helps to accelerate your calculations

When you work in the office, sometimes you might have to do a lot of calculations, both simple and complex ones. For simple calculations, you can use Windows’ built-in calculator. However, for complex calculations which involve several variables, you will need something more powerful and more organized. While other complex calculators exist, some of them actually cost quite a bunch, so Excel should be your preferred tool.

Excel allows you to write formulas of your own using existing functions. By mixing these functions together, you will create a complex formula that can handle multiple data inputs at a time. This will allow you to save a lot of time in the office.

Excel provides a good tool to organize your data

Inputting data is one of the jobs that very few enjoy doing. What is worse is that there are relatively few affordable tools to effectively organize cell values. As a result, sometimes you will have to manually input a lot of data, which could have been easily done by an automated process.

Excel is among the few good tools for data organization. Data are sorted by columns and rows, so if you need to apply a formula on every other entry on the same row or column, a simple drag would suffice. Furthermore, Excel allows you to quickly sort data by criteria to allow for quick search, thus making data organization a breeze.

Excel allows you to create good charts

Excel does not just help you organize data effectively. It also allows you to present them in a clear and easy-to-understand manner. Charts are better than pure numbers in presentations because people tend to find visual explanations more interesting and dynamic. Excel comes with a feature that allows you to create your own chart using the existing data in a worksheet. Whether it’s a pie chart or a simple graph, Excel can render them easily to make sure that your business report is as brief and visually stunning as possible, thus ensuring that the audience will easily understand the content.

Excel has a long development history. Throughout its development, the software has been consistently proven to be one of the best tools for office workers all around the world. Even better, Microsoft is constantly improving it through patches and new releases, so its usefulness will never become outdated.